Changing the company’s headquarters is a significant legal and administrative process in Macedonia, essential for the smooth operation of any business. Whether prompted by business expansion, the need for new space, or other operational reasons, the procedure requires submitting specific documents and following legal requirements.
Required documents for changing company Headquarters
To officially change the company’s headquarters with the Central Registry of Macedonia, the company must prepare and submit the following documents:
- Decision on Changing Headquarters: This primary document authorizes the change of the company’s registered address. It must be approved by the company’s owners or managers.
- Decision to Amend the Founding Agreement (for LLC): Limited Liability Companies (LLC) need an amended founding agreement to update the company’s address.
- Decision to Amend the Founding Statement (for Sole-Owner LLC): For single-member LLCs, an amendment to the founding statement is required to reflect the new address.
- Updated Founding Agreement (for LLC): Once the decision is made, a consolidated version of the founding agreement must be prepared to reflect all updated information.
- Updated Founding Statement (for Sole-Owner LLC): For sole-owner LLCs, the founding statement needs updating with the new address.
Statement per Article 32 of the Company Law: In compliance with the Company Law, the company must submit a statement under Article 32
Process for Changing Company Headquarters
Once all documents are prepared, they must be submitted to the Central Registry of North Macedonia. The Registry will review the application, and upon approval, the new company address will be updated in the official records. This step is crucial to ensure the legal validity of the new location and is necessary for all future company activities.
Additional obligations after changing headquarters
After completing the headquarters change with the Central Registry, the company must fulfill the following additional obligations:
- Informing Banks: The company must notify all banks where it holds accounts, as they will require updated records from the Central Registry to verify the new address.
- Notifying Service Providers and Business Partners: Inform all service providers (telephone, internet, utilities) and business partners of the new address to maintain good business relationships and service continuity.
- Workplace Health and Safety: If employees are being relocated to a new address, the company must update its workplace health and safety statement to ensure that the new premises meet all standards.
- Notifying the Labor Inspectorate: It’s recommended to notify the Labor Inspectorate of the new location, especially if the company is subject to inspections.
- Updating Marketing Materials and Website: Update business cards, marketing materials, and the company website with the new address to ensure accurate communication with clients and partners.
Closing arguments
Changing company headquarters in Macedonia involves several legal and administrative steps. Properly preparing documents and timely notifying all relevant parties will ensure a smooth transition and legal compliance. This process is vital for the legal functioning of the company and for maintaining business relationships and services at the new location.
